Free PDF document tool

Free estimate generator

Give a client a clear approximation when the final scope, quantities, or cost cannot yet be confirmed. Edit every value and download a labeled PDF.

A practical example

Estimated repair labor

The editable example allows six estimated labor hours at 60 USD and notes that the final amount depends on inspection. Replace every assumption before sending it.

Load this editable example

Your details (seller)

Company / your name *

Street address

ZIP / postal code

City

Country

State / region

Business registration number

Tax / VAT number

Phone

Optional payment instructions. Use the exact account-holder name and identifiers supplied by your bank; FreeBillGen validates their format but does not verify account ownership.

Bank name

Account-holder name

IBAN

SWIFT / BIC

Account currency

Client details (buyer)

Client / company name *

Client type

Street address

ZIP / postal code

City

Country

State / region

Business registration number

Tax / VAT number

Invoice details

Document type

Estimate generator

Invoice number

Invoice date

Service / supply date

Due date

Currency

Invoice language

Design

Issued by

Items

Description

Unit

Qty

Unit price

Disc. %

Tax %

Description Unit Qty Unit price Disc. % Tax %

Invoice discount

Notes

Totals

Subtotal
Invoice discount
Tax
Total

Live document preview

This is a drafting preview, not the generated PDF. It does not check legal or tax requirements.

Live document preview

Live preview needs JavaScript. You can still complete the form and generate the PDF.

Document details

Invoice date
Service / supply date
Due date
Issued by

From

Business registration number:

Tax / VAT number:

Bill to

Business registration number:

Tax / VAT number:

Items

Payment details

Bank name
Account-holder name
IBAN
SWIFT / BIC
Account currency

Notes

Totals

Subtotal
Invoice discount
Tax
Total

Draft on this device

Remember this draft in this browser for 7 days

This can include client and bank payment details. Use it only on a device you trust. The draft stays in this browser until you clear it or it expires.

Add your company name, the client name, and at least one item with a description to generate the invoice.

We do not save this form as a server-side document after PDF generation. Your browser saves a 7-day draft only if you select the option above.

Want to save, send and reuse your invoices?

Create a free account to store clients, reuse items, email invoices, set up recurring invoice schedules and more. The current free core does not require a payment card and has no invoice limit or watermark.

Create a free account

What this document is for

Use an estimate to communicate a good-faith approximation based on the information currently available.

What it is not

An estimate is not a tax invoice, a demand for payment, or automatically a fixed-price commitment.

When to use another document

Use a quote when you can commit to a defined scope and price. Issue an invoice at the agreed billing point and a receipt after payment.

Related guide

Write clear commercial payment terms

Frequently asked questions

Is an estimate the same as a quote?

Not usually. An estimate is an approximation. A quote generally presents a more defined offer, although the legal effect depends on the wording and agreement.

Can I request payment with an estimate?

This estimate is not a demand for payment. Use an invoice when a payment is due under your agreement.

What should an estimate explain?

Describe the expected scope, quantities, rates, assumptions, exclusions, validity period, and how changes will be approved.